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Terms and Conditions between Freelance Language Service Professionals and RNID

(For Adobe pdf version please click here)

1. Definitions "Assignment" means an assignment booked with you to provide the Services as detailed in the Confirmation Letter "Assignment Date(s)" means the date(s) when you provide the Services and which is/are detailed on the Confirmation Letter "Assignment Duration" means the duration of the assignment detailed in the Confirmation Letter "Client" meant the client as identified in the Confirmation Letter "Confirmation Letter" means the letter which will be sent to you prior to each Assignment confirming the details of your Assignment "Fee" means the fee payable to you for the Services as specified in the Confirmation Letter "RNID Co-ordinator" means the person who is responsible for booking your services "Services" means the services outlined in the Confirmation Letter to be provided to the Client.
2. Delivery 2.1 You will provide the Services in accordance with this agreement and: 2.1.1 as specified in the Confirmation Letter; 2.1.2 in accordance with good industry practice including but not limited to the NRCPD Code of Ethics and all relevant statutory and regulatory obligations; and 2.1.3 in any event with reasonable skill and care. 2.2 If you are unable to provide the Services and need to cancel you must contact the RNID Co-ordinator as soon as possible. You must give the RNID Co-ordinator all reasonable help in finding an acceptable replacement.
3. Fees We will pay you the Fee on satisfactory completion of the Assignment. Unless agreed in the Confirmation Letter no fee will be payable during any period that the Services are not being provided.
4. Expenses We will pay your reasonable expenses incurred directly in connection with the provision of the Services subject to those expenses being agreed in advance of the Assignment.
5. Payment 5.1 Please submit your invoice(s) in the agreed format to the address specified in the Confirmation Letter within 7 days of the completed Assignment. 5.2 Subject to satisfactory delivery of the Services, we will pay invoices within 28 days of receipt. 5.3 The Fee does not include VAT which shall be payable in the manner and at the rate from time to time prescribed by law.
6. Duration 6.1 The Assignment will last for the Assignment Duration subject to early termination in accordance with this agreement. 6.2 You must inform us of any request to extend the Assignment Duration made by anyone other than us as soon as practicable but no later than 2 working days after any such request is made. We will not be responsible for any fees for any additional periods of work not agreed through us. 6.3 We may terminate the Assignment with immediate effect if you are in material breach of any term of this agreement or any aspect of the Confirmation Letter.
7. Cancellation by You If you cancel an Assignment up to 14 days prior to the Assignment Date we may, at our sole discretion, levy a cancellation fee of 10% of the Fee.
8. Cancellation by Us 8.1 If we cancel an Assignment between 8 and 14 days prior to the Assignment Date and we do not offer you another assignment similar in nature to the Assignment cancelled i.e. on the same day and in the same region, we will pay, by way of liquidated damages an amount equal to 50% of the Assignment Fee. 8.2 If we cancel an Assignment between 1 and 7 days prior to the Assignment Date and we do not offer you another assignment similar in nature to the Assignment cancelled i.e. on the same day and in the same region, we will pay you 100% of the Fee.
9. Your Conduct Whilst performing the Services you must act in a professional manner and not engage in any activity which harms or is likely to harm our reputation or the reputation of the Client. You warrant in relation to each Assignment that you have undergone a CRB check no more than 3 years prior to the Assignment Date.
10. Confidentiality You must keep confidential all information concerning RNID, the Client or the Assignment which is either identified as or ought reasonably to be considered confidential.
11. Data Protection You undertake to comply with the provisions of the Data Protection Act 1998 in respect of any personal or sensitive personal data acquired in connection with each Assignment in relation to the obtaining, handling, processing, transportation and storage of any personal data. You must ensure that any personal data is only used for authorised purposes consequent to your Assignment.
12. Insurance 12.1 We require that you carry a reasonable level of insurance to cover you in the provision of the Services. We may require you to send us a copy of any relevant insurance policy. 12.2 You are responsible for your own personal items whilst you are delivering the Assignment.
13. Status 13.1 Your relationship to us will be that of independent contractor. Nothing in this agreement shall render you an employee, worker, agent or partner of ours and you must not hold yourself out as such. You may not use our name to advertise your services without our permission. 13.2 This agreement is a contract for the provision of services and not a contract of employment. You shall be fully responsible for and shall indemnify us against 13.2.1 any income tax, National Insurance and Social Security contributions and other 13.2.2 liability, deductions, contribution, assessment or claim arising from or made in connection with you providing services to us; and/or 13.2.3 any liability for any employment-related claim or any claim based on worker status (including reasonable costs and expenses) brought by you against us arising out of or in connection with you providing services to us and we may at our option satisfy such indemnity (in whole or in part) by way of deduction from any payments due to you.
14. General 14.1 We are under no obligation to offer Assignments to you and you are under no obligation to accept any Assignment. 14.2 This agreement and the Confirmation Letter contains the entire agreement between the parties with respect to the subject matter hereof and supersedes previous agreements and understandings between the parties. 14.3 You confirm that you are eligible to work in the UK and hold any necessary work permits. 14.4 You confirm that you will comply with any health and safety legislation or policies applicable to the Assignment.

1. Definitions

"Assignment" means an assignment booked with you to provide the Services as detailed in the Confirmation Letter

"Assignment Date(s)" means the date(s) when you provide the Services and which is/are detailed on the Confirmation Letter

"Assignment Duration" means the duration of the assignment detailed in the Confirmation Letter

"Client" meant the client as identified in the Confirmation Letter

"Confirmation Letter" means the letter which will be sent to you prior to each Assignment confirming the details of your Assignment

"Fee" means the fee payable to you for the Services as specified in the Confirmation Letter

"RNID Co-ordinator" means the person who is responsible for booking your services

"Services" means the services outlined in the Confirmation Letter to be provided to the Client.

2. Delivery

2.1 You will provide the Services in accordance with this agreement and:
2.1.1 as specified in the Confirmation Letter;
2.1.2 in accordance with good industry practice including but not limited to the NRCPD Code of Ethics and all relevant statutory and regulatory obligations; and
2.1.3 in any event with reasonable skill and care.
2.2 If you are unable to provide the Services and need to cancel you must contact the RNID Co-ordinator as soon as possible. You must give the RNID Co-ordinator all reasonable help in finding an acceptable replacement.

3. Fees
We will pay you the Fee on satisfactory completion of the Assignment. Unless agreed in the Confirmation Letter no fee will be payable during any period that the Services are not being provided.

4. Expenses
We will pay your reasonable expenses incurred directly in connection with the provision of the Services subject to those expenses being agreed in advance of the Assignment.

5. Payment
5.1 Please submit your invoice(s) in the agreed format to the address specified in the Confirmation Letter within 7 days of the completed Assignment.
5.2 Subject to satisfactory delivery of the Services, we will pay invoices within 28 days of receipt.
5.3 The Fee does not include VAT which shall be payable in the manner and at the rate from time to time prescribed by law.

6. Duration
6.1 The Assignment will last for the Assignment Duration subject to early termination in accordance with this agreement.
6.2 You must inform us of any request to extend the Assignment Duration made by anyone other than us as soon as practicable but no later than 2 working days after any such request is made. We will not be responsible for any fees for any additional periods of work not agreed through us.
6.3 We may terminate the Assignment with immediate effect if you are in material breach of any term of this agreement or any aspect of the Confirmation Letter.

7. Cancellation by You
If you cancel an Assignment up to 14 days prior to the Assignment Date we may, at our sole discretion, levy a cancellation fee of 10% of the Fee.

8. Cancellation by Us
8.1 If we cancel an Assignment between 8 and 14 days prior to the Assignment Date and we do not offer you another assignment similar in nature to the Assignment cancelled i.e. on the same day and in the same region, we will pay, by way of liquidated damages an amount equal to 50% of the Assignment Fee.
8.2 If we cancel an Assignment between 1 and 7 days prior to the Assignment Date and we do not offer you another assignment similar in nature to the Assignment cancelled i.e. on the same day and in the same region, we will pay you 100% of the Fee.

9. Your Conduct
Whilst performing the Services you must act in a professional manner and not engage in any activity which harms or is likely to harm our reputation or the reputation of the Client. You warrant in relation to each Assignment that you have undergone a CRB check no more than 3 years prior to the Assignment Date.

10. Confidentiality
You must keep confidential all information concerning RNID, the Client or the Assignment which is either identified as or ought reasonably to be considered confidential.

11. Data Protection
You undertake to comply with the provisions of the Data Protection Act 1998 in respect of any personal or sensitive personal data acquired in connection with each Assignment in relation to the obtaining, handling, processing, transportation and storage of any personal
data. You must ensure that any personal data is only used for authorised purposes consequent to your Assignment.

12. Insurance
12.1 We require that you carry a reasonable level of insurance to cover you in the provision of the Services. We may require you to send us a copy of any relevant insurance policy.
12.2 You are responsible for your own personal items whilst you are delivering the Assignment.

13. Status
13.1 Your relationship to us will be that of independent contractor. Nothing in this agreement shall render you an employee, worker, agent or partner of ours and you must not hold yourself out as such. You may not use our name to advertise your services without our permission.
13.2 This agreement is a contract for the provision of services and not a contract of employment. You shall be fully responsible for and shall indemnify us against
13.2.1 any income tax, National Insurance and Social Security contributions and other
13.2.2 liability, deductions, contribution, assessment or claim arising from or made in connection with you providing services to us; and/or
13.2.3 any liability for any employment-related claim or any claim based on worker status (including reasonable costs and expenses) brought by you against us arising out of or in connection with you providing services to us
and we may at our option satisfy such indemnity (in whole or in part) by way of deduction from any payments due to you.

14. General
14.1 We are under no obligation to offer Assignments to you and you are under no obligation to accept any Assignment.
14.2 This agreement and the Confirmation Letter contains the entire agreement between the parties with respect to the subject matter hereof and supersedes previous agreements and understandings between the parties.
14.3 You confirm that you are eligible to work in the UK and hold any necessary work permits.
14.4 You confirm that you will comply with any health and safety legislation or policies applicable to the Assignment.